Tool matchup
Fathom vs Trello for consultants. Compare two Delivery & Reporting tools on pricing, setup speed, strengths, and Curalo score.
Effortless call notes. Join a meeting, get summaries and action items synced to your tools. No configuration, no manual work. Generous free tier.
Prices checked October 23, 2026fathom.ai pricing page
Kanban boards for client projects and to-dos. Free for up to 10 collaborators per Workspace; Standard from $5/user/mo billed yearly.
Prices checked November 2, 2026trello.com pricing page
Trello leads by 5 points (close call).
Decision shortcuts
Client-ready brief
Send a concise summary of winner, trade-offs, and rollout recommendation.
Best fit
Best for: Consultants who want zero-friction call notes and task capture.
Why pick it: The lowest-friction meeting assistant available. Install once, forget it exists, and get perfect notes after every call. Free tier is genuinely usable.
Watch for: Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
Best for: Solo consultants and VAs who want a visual board per client or project without a heavy setup.
Why pick it: The free plan covers a small practice (10 boards per Workspace, unlimited cards), and boards are easy for clients to follow, so it is a quick way to make the work visible.
Watch for: If you need timelines, workload views or reporting across many projects, ClickUp, Asana or monday.com do more. In Trello, Calendar and Timeline views need Premium.
Swipe sideways to compare all columns.
Fathom | Trello | |
|---|---|---|
| Quick facts | ||
| Pricing sanity | Free, paid from $16/mo | Free, paid from $5/mo |
| Integrations | 4+ | 5+ |
| Score breakdown | ||
| Outcome fit | 20/25 | 20/25 |
| Setup speed | 18/20 | 18/20 |
| Pricing sanity | 11/15 | 13/15 |
| Integrations | 12/15 | 14/15 |
| UX polish | 14/15 | 13/15 |
| Trust & support | 8/10 | 10/10 |
| Summary | ||
| Best for | Consultants who want zero-friction call notes and task capture. | Solo consultants and VAs who want a visual board per client or project without a heavy setup. |
| Key strength | Strong on UX quality | Strong on trust |
| Main weakness | Weaker on pricing | Weaker on outcomes |
Pricing
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Unlimited recordings and transcription; instant AI summaries |
| Premium | $16 per user / month, billed annually$20 per user / month, billed monthly | For individuals: advanced summaries, AI action items |
| Team | $15 per user / month, billed annually$19 per user / month, billed monthly | 2-user minimum; team search and shared playlists |
| Business | $25 per user / month, billed annually$34 per user / month, billed monthly | 2-user minimum; CRM field sync; coaching metrics |
| Enterprise | Contact sales | Contact sales; SSO and SCIM |
Prices checked October 23, 2026fathom.ai pricing page
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Up to 10 collaborators and 10 boards per Workspace; unlimited cards; 250 Workspace command runs a month; 10MB per file |
| Standard | $5 per user / month, billed annually$6 per user / month, billed monthly | Unlimited boards, card mirroring, AI features and more automation |
| Premium | $10 per user / month, billed annually$12.50 per user / month, billed monthly | AI; Calendar, Timeline, Table, Dashboard and Map views; unlimited command runs; admin and security features |
| Enterprise | $17.50 per user / month, billed annually | Billed yearly only ($210 per user a year); Atlassian Guard Standard, unlimited Workspaces, organization-wide permissions |
Prices checked November 2, 2026trello.com pricing page
Cost calculator
$16 per month · $192 per year
Cheapest plan that fits: Premium, $16 per seat or user
Team left out: needs at least 2 users.
$5 per month · $60 per year
Cheapest plan that fits: Standard, $5 per seat or user
Uses list prices from each vendor's pricing page, before tax and discounts. Free plans and custom-quote plans are left out.
Platforms
| Platform | Fathom | Trello |
|---|---|---|
| iOS app | Listed | Not checked yet |
| Mac capture without a bot (beta) | Listed | Not checked yet |
Based only on what each vendor's pricing page states. A platform that is not listed there may still be supported.
Method
Used by consultants
From a consultant who wrote about this tool. This does not affect the score.
Common questions
Trello scores 88/100 and Fathom scores 83/100 on Curalo's consultant rubric. The biggest gap is Trust & support: Trello 10/10 vs 8/10.
Fathom's cheapest paid plan is Premium at $16 per user / month, billed annually. Trello's cheapest paid plan is Standard at $5 per user / month, billed annually.
Fathom has a free plan: Unlimited recordings and transcription; instant AI summaries. Trello has a free plan: Up to 10 collaborators and 10 boards per Workspace; unlimited cards; 250 Workspace command runs a month; 10MB per file.
Fathom: $16 a month on Premium. (Team needs at least 2 users.) Trello: $5 a month on Standard. Annual list prices where available, before tax.
Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
If you need timelines, workload views or reporting across many projects, ClickUp, Asana or monday.com do more. In Trello, Calendar and Timeline views need Premium.
Guides
Capture every meeting insight and turn workshops into structured deliverables with the right AI transcription and note-taking stack.
Building a Client Reporting WorkflowTurn meetings into decision-ready client updates by connecting call capture, action tracking, and KPI reporting.
Stop Copy-Pasting Between Five Tabs: How to Connect Your Consulting StackThe practical guide to wiring your consulting tools together. Which integrations actually matter, what to automate first, and the mistakes that silently break your workflow.
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