Tool matchup
Fathom vs Grain for consultants. Compare two Delivery & Reporting tools on pricing, setup speed, strengths, and Curalo score.
Effortless call notes. Join a meeting, get summaries and action items synced to your tools. No configuration, no manual work. Generous free tier.
Prices checked October 23, 2026fathom.ai pricing page
Records meetings with a bot or bot-free desktop capture, then turns them into AI notes, shareable clips and highlight reels. The Free plan covers unlimited meetings up to 45 minutes.
Prices checked October 21, 2026grain.com pricing page
Fathom leads by 12 points (strong advantage).
Decision shortcuts
Client-ready brief
Send a concise summary of winner, trade-offs, and rollout recommendation.
Best fit
Best for: Consultants who want zero-friction call notes and task capture.
Why pick it: The lowest-friction meeting assistant available. Install once, forget it exists, and get perfect notes after every call. Free tier is genuinely usable.
Watch for: Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
Best for: Consultants managing recurring client delivery and reporting.
Why pick it: Records meetings with a bot or bot-free desktop capture, then turns them into AI notes, shareable clips and highlight reels. The Free plan covers unlimited meetings up to 45 minutes.
Watch for: Skip it if you only need written summaries of long calls: the Free plan stops at 45 minutes per meeting and keeps 30 days of history, and paid seats start at $15/month billed annually ($19 monthly).
Swipe sideways to compare all columns.
Fathom | Grain | |
|---|---|---|
| Quick facts | ||
| Pricing sanity | Free, paid from $16/mo | Free, paid from $15/mo |
| Intelligence | High | Medium |
| Integrations | 4+ | 3+ |
| Score breakdown | ||
| Outcome fit | 20/25 | 19/25 |
| Setup speed | 18/20 | 14/20 |
| Pricing sanity | 11/15 | 9/15 |
| Integrations | 12/15 | 10/15 |
| UX polish | 14/15 | 11/15 |
| Trust & support | 8/10 | 8/10 |
| Summary | ||
| Best for | Consultants who want zero-friction call notes and task capture. | Consultants managing recurring client delivery and reporting. |
| Key strength | Strong on UX quality | Strong on trust |
Pricing
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Unlimited recordings and transcription; instant AI summaries |
| Premium | $16 per user / month, billed annually$20 per user / month, billed monthly | For individuals: advanced summaries, AI action items |
| Team | $15 per user / month, billed annually$19 per user / month, billed monthly | 2-user minimum; team search and shared playlists |
| Business | $25 per user / month, billed annually$34 per user / month, billed monthly | 2-user minimum; CRM field sync; coaching metrics |
| Enterprise | Contact sales | Contact sales; SSO and SCIM |
Prices checked October 23, 2026fathom.ai pricing page
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Unlimited meetings up to 45 minutes each; 30-day meeting history |
| Starter | $15 per seat / month, billed annually$19 per seat / month, billed monthly | Unlimited meeting length and history; custom AI prompts; Slack and personal Zapier |
| Business | $29 per seat / month, billed annually$39 per seat / month, billed monthly | HubSpot and Salesforce integrations; AI coaching; unlimited uploads |
| Enterprise | Contact sales | Contact sales; SAML SSO; dedicated CS manager |
Prices checked October 21, 2026grain.com pricing page
Cost calculator
$16 per month · $192 per year
Cheapest plan that fits: Premium, $16 per seat or user
Team left out: needs at least 2 users.
$15 per month · $180 per year
Cheapest plan that fits: Starter, $15 per seat or user
Uses list prices from each vendor's pricing page, before tax and discounts. Free plans and custom-quote plans are left out.
Platforms
| Platform | Fathom | Grain |
|---|---|---|
| iOS app | Listed | Not listed on vendor pricing page |
| Mac capture without a bot (beta) | Listed | Not listed on vendor pricing page |
| Zoom | Not listed on vendor pricing page | Listed |
| Google Meet | Not listed on vendor pricing page | Listed |
| Microsoft Teams | Not listed on vendor pricing page | Listed |
| Desktop capture without a bot | Not listed on vendor pricing page | Listed |
Based only on what each vendor's pricing page states. A platform that is not listed there may still be supported.
Method
Common questions
Fathom scores 83/100 and Grain scores 71/100 on Curalo's consultant rubric. The biggest gap is Setup speed: Fathom 18/20 vs 14/20.
Fathom's cheapest paid plan is Premium at $16 per user / month, billed annually. Grain's cheapest paid plan is Starter at $15 per seat / month, billed annually.
Fathom has a free plan: Unlimited recordings and transcription; instant AI summaries. Grain has a free plan: Unlimited meetings up to 45 minutes each; 30-day meeting history.
Fathom: $16 a month on Premium. (Team needs at least 2 users.) Grain: $15 a month on Starter. Annual list prices where available, before tax.
Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
Skip it if you only need written summaries of long calls: the Free plan stops at 45 minutes per meeting and keeps 30 days of history, and paid seats start at $15/month billed annually ($19 monthly).
Guides
Capture every meeting insight and turn workshops into structured deliverables with the right AI transcription and note-taking stack.
Building a Client Reporting WorkflowTurn meetings into decision-ready client updates by connecting call capture, action tracking, and KPI reporting.
Stop Copy-Pasting Between Five Tabs: How to Connect Your Consulting StackThe practical guide to wiring your consulting tools together. Which integrations actually matter, what to automate first, and the mistakes that silently break your workflow.
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