Tool matchup
Fathom vs Miro — AI meeting notes vs visual collaboration. Both improve how consultants work with clients, but at completely different moments.
Effortless call notes. Join a meeting, get summaries and action items synced to your tools. No configuration, no manual work. Generous free tier.
Prices checked October 23, 2026fathom.ai pricing page
Collaborative whiteboard with 5,000+ templates — Business Model Canvas, SWOT, Porter's Five Forces, and more. The de facto whiteboard for strategy workshops, with Miro AI for generating boards, timelines, and summaries from a prompt.
Prices checked October 21, 2026miro.com pricing page
These tools don't compete — they serve completely different moments in the consulting workflow. Fathom is a meeting recorder and AI summarizer. It joins your calls, transcribes, highlights key moments, and generates structured summaries with action items. Its strength for consultants is reclaiming the time spent writing meeting notes manually. The free tier is generous (unlimited recordings, AI summaries). Paid plans add CRM sync and team features. Miro is a visual collaboration canvas. Whiteboards, workshop templates, journey maps, SWOT diagrams — it's where consultants think visually with clients. Miro's strength is facilitating strategic thinking and stakeholder alignment. Free tier gives 3 editable boards. Starter is $8/month per user. A typical consulting engagement might use both: Miro for the discovery workshop (mapping the problem visually with the client), Fathom for every subsequent meeting (capturing decisions and action items automatically). Neither can replace the other. If forced to choose: Miro has more unique value. You can take meeting notes in a Google Doc, but there's no real substitute for a visual collaboration space when running workshops or mapping complex systems. Fathom saves time; Miro enables work that wouldn't happen otherwise.
Miro leads by 4 points (close call).
Decision shortcuts
Client-ready brief
Send a concise summary of winner, trade-offs, and rollout recommendation.
Best fit
Best for: Consultants who want zero-friction call notes and task capture.
Why pick it: The lowest-friction meeting assistant available. Install once, forget it exists, and get perfect notes after every call. Free tier is genuinely usable.
Watch for: Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
Best for: Consultants running strategy workshops, brainstorming sessions, and framework exercises with clients.
Why pick it: 5,000+ templates cover every major consulting framework out of the box. Real-time collaboration with voting, timers, and private brainstorming mode prevents groupthink, and Miro AI can draft boards and summaries from a prompt.
Watch for: Overkill for simple note-taking or async document collaboration. Use Notion if you need a knowledge base, not a whiteboard.
Swipe sideways to compare all columns.
Fathom | Miro | |
|---|---|---|
| Quick facts | ||
| Pricing sanity | Free, paid from $16/mo | Free, paid from $8/mo |
| Integrations | 4+ | 5+ |
| Score breakdown | ||
| Outcome fit | 20/25 | 22/25 |
| Setup speed | 18/20 | 17/20 |
| Pricing sanity | 11/15 | 12/15 |
| Integrations | 12/15 | 13/15 |
| UX polish | 14/15 | 14/15 |
| Trust & support | 8/10 | 9/10 |
| Summary | ||
| Best for | Consultants who want zero-friction call notes and task capture. | Consultants running strategy workshops, brainstorming sessions, and framework exercises with clients. |
Pricing
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Unlimited recordings and transcription; instant AI summaries |
| Premium | $16 per user / month, billed annually$20 per user / month, billed monthly | For individuals: advanced summaries, AI action items |
| Team | $15 per user / month, billed annually$19 per user / month, billed monthly | 2-user minimum; team search and shared playlists |
| Business | $25 per user / month, billed annually$34 per user / month, billed monthly | 2-user minimum; CRM field sync; coaching metrics |
| Enterprise | Contact sales | Contact sales; SSO and SCIM |
Prices checked October 23, 2026fathom.ai pricing page
| Plan | Price |
|---|---|
| Free | Free |
| Starter | $8 per user / month, billed annually |
Prices checked October 21, 2026miro.com pricing page
Cost calculator
$16 per month · $192 per year
Cheapest plan that fits: Premium, $16 per seat or user
Team left out: needs at least 2 users.
$8 per month · $96 per year
Cheapest plan that fits: Starter, $8 per seat or user
Uses list prices from each vendor's pricing page, before tax and discounts. Free plans and custom-quote plans are left out.
Platforms
| Platform | Fathom | Miro |
|---|---|---|
| iOS app | Listed | Not checked yet |
| Mac capture without a bot (beta) | Listed | Not checked yet |
Based only on what each vendor's pricing page states. A platform that is not listed there may still be supported.
Method
Common questions
Yes, and it's a natural pairing. Use Miro during discovery workshops for visual collaboration, and Fathom for every other meeting to automatically capture notes and action items. Many consultants run both simultaneously — Miro shared on screen, Fathom recording in the background.
Miro scores 87/100 and Fathom scores 83/100 on Curalo's consultant rubric. The biggest gap is Trust & support: Miro 9/10 vs 8/10.
Fathom's cheapest paid plan is Premium at $16 per user / month, billed annually. Miro's cheapest paid plan is Starter at $8 per user / month, billed annually.
Fathom has a free plan: Unlimited recordings and transcription; instant AI summaries. Miro has a free plan.
Fathom: $16 a month on Premium. (Team needs at least 2 users.) Miro: $8 a month on Starter. Annual list prices where available, before tax.
Limited analytics and no cross-meeting intelligence. If you need to search across months of conversations, Fireflies or Otter are better fits.
Overkill for simple note-taking or async document collaboration. Use Notion if you need a knowledge base, not a whiteboard.
Guides
Capture every meeting insight and turn workshops into structured deliverables with the right AI transcription and note-taking stack.
Building a Client Reporting WorkflowTurn meetings into decision-ready client updates by connecting call capture, action tracking, and KPI reporting.
Stop Copy-Pasting Between Five Tabs: How to Connect Your Consulting StackThe practical guide to wiring your consulting tools together. Which integrations actually matter, what to automate first, and the mistakes that silently break your workflow.
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