Tool matchup
Asana vs Fellow — project management vs meeting management. One tracks what needs to get done, the other ensures meetings actually produce outcomes.
Project management platform with boards, timelines, goals, and automation. Organize client deliverables, track milestones, and coordinate with subcontractors.
Prices checked October 28, 2026asana.com pricing page
AI meeting assistant with collaborative agendas, notetaking, and action item tracking. Connects follow-ups to your PM tools so nothing falls through the cracks.
Prices checked October 29, 2026fellow.ai pricing page
Asana and Fellow solve different management problems. Asana manages work between meetings — tasks, deadlines, dependencies, project timelines. Fellow manages the meetings themselves — agendas, notes, action items, and meeting habits. Asana is the more essential tool for most consultants. If you can only pick one, pick the project manager. Client deliverables live in Asana — you track what needs to happen, when, and who owns it. The free tier covers up to 2 users with unlimited tasks and projects. Starter is $10.99/month per user billed annually ($13.49 monthly) for timelines and custom fields. Fellow fills a different gap: making meetings productive. Collaborative agendas (shared with the client before the call), real-time note-taking, and automatic action item tracking ensure meetings don't end with "what did we agree on again?" Workspace-wide meeting analytics are an Enterprise feature. The free plan gives each user 5 AI notes in total (lifetime), so treat it as a trial. Team is $7/user/month billed annually ($11 monthly) with 10 AI notes per user per month; unlimited AI notes start on Business at $15/user/month billed annually ($23 monthly). For consulting specifically, Fellow's strength is the client-facing meeting workflow. Sending a pre-meeting agenda, taking structured notes during the call, and automatically creating follow-up tasks creates a professional impression that justifies premium rates. But this workflow can be approximated with a Notion template and a project management tool. Asana first. Add Fellow only if unproductive meetings are a real bottleneck — which, for consultants, they often are.
Asana leads by 9 points (strong advantage).
Decision shortcuts
Client-ready brief
Send a concise summary of winner, trade-offs, and rollout recommendation.
Best fit
Best for: Consultants managing multi-phase engagements with multiple stakeholders.
Why pick it: The free Personal plan covers you plus one collaborator with unlimited tasks and projects. Starter adds timelines, automations and unlimited free guests, so clients can follow the project without a paid seat.
Watch for: If your projects are simple (3-5 tasks), a shared Notion doc is lighter. Asana shines when you have 10+ tasks with dependencies and deadlines.
Best for: Consultants coordinating tasks and follow-ups from client calls.
Why pick it: Collaborative agendas plus action-item tracking turn meetings into accountable commitments. Best meeting tool for teams that need follow-through, not just transcripts.
Watch for: The Team plan caps AI notes at 10 per user per month, so a heavy client-call schedule needs Business ($15/user/mo annual, $23 monthly). Solo consultants who only need recordings and summaries can also compare Fathom or Otter.
Swipe sideways to compare all columns.
Asana | Fellow | |
|---|---|---|
| Quick facts | ||
| Pricing sanity | Free, paid from $10.99/mo | Free, paid from $7/mo |
| Intelligence | High | Medium |
| Integrations | 4+ | 3+ |
| Score breakdown | ||
| Outcome fit | 21/25 | 19/25 |
| Setup speed | 14/20 | 14/20 |
| Pricing sanity | 11/15 | 12/15 |
| Integrations | 14/15 | 10/15 |
| UX polish | 13/15 | 12/15 |
| Trust & support | 10/10 | 7/10 |
| Summary | ||
| Best for | Consultants managing multi-phase engagements with multiple stakeholders. | Consultants coordinating tasks and follow-ups from client calls. |
| Key strength | Strong on trust | Strong on pricing |
| Main weakness | Slower to set up | Fewer integrations |
Pricing
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Personal | Free | Up to 2 users; unlimited tasks and projects; list, board and calendar views; 100+ integrations. Accounts created before Nov 12, 2025 keep the legacy plan with up to 10 seats |
| Starter | $10.99 per user / month, billed annually$13.49 per user / month, billed monthly | No user limit, 2-seat minimum (no 1-user paid plans); timeline and Gantt views, workflow builder and automations, forms, custom fields, reporting dashboards, unlimited free guests |
| Advanced | $24.99 per user / month, billed annually$30.49 per user / month, billed monthly | Everything in Starter plus portfolios, goals, native time tracking, resource management, approvals and proofing; 2-seat minimum |
| Enterprise | Contact sales | Contact sales; SAML and SCIM user provisioning, capacity planning, 24/7 support and a 99.9% uptime SLA |
| Enterprise+ | Contact sales | Contact sales; everything in Enterprise plus compliance tooling (audit log API, SIEM, DLP and eDiscovery integrations) and opt-in HIPAA support |
Prices checked October 28, 2026asana.com pricing page
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | 5 AI notes and 5 AI recordings per user (lifetime); up to 5 seats |
| Team | $7 per user / month, billed annually$11 per user / month, billed monthly | 10 AI notes per user per month; up to 20 seats; no seat minimum listed |
| Business | $15 per user / month, billed annually$23 per user / month, billed monthly | Unlimited AI notes and recordings; Salesforce and HubSpot; up to 50 seats |
| Enterprise | $25 per user / month, billed annually | Starts at 10 users; SSO; domain control |
Prices checked October 29, 2026fellow.ai pricing page
Cost calculator
No paid plan with a listed Annual price fits this team size. Contact sales or check the vendor's page.
$7 per month · $84 per year
Cheapest plan that fits: Team, $7 per seat or user
Uses list prices from each vendor's pricing page, before tax and discounts. Free plans and custom-quote plans are left out.
Platforms
| Platform | Asana | Fellow |
|---|---|---|
| Zoom | Not checked yet | Listed |
| Google Meet | Not checked yet | Listed |
| Microsoft Teams | Not checked yet | Listed |
Based only on what each vendor's pricing page states. A platform that is not listed there may still be supported.
Method
Used by consultants
From a consultant who wrote about this tool. This does not affect the score.
Common questions
Asana can track meeting action items as tasks, but it doesn't handle agendas, real-time notes, or meeting analytics. For basic action item tracking, Asana is enough. For improving meeting quality and client-facing agendas, Fellow adds real value.
Asana scores 83/100 and Fellow scores 74/100 on Curalo's consultant rubric. The biggest gap is Trust & support: Asana 10/10 vs 7/10.
Asana's cheapest paid plan is Starter at $10.99 per user / month, billed annually. Fellow's cheapest paid plan is Team at $7 per user / month, billed annually.
Asana has a free plan (Personal): Up to 2 users; unlimited tasks and projects; list, board and calendar views; 100+ integrations. Accounts created before Nov 12, 2025 keep the legacy plan with up to 10 seats. Fellow has a free plan: 5 AI notes and 5 AI recordings per user (lifetime); up to 5 seats.
Asana: no paid plan with a listed price for one user. Fellow: $7 a month on Team. Annual list prices where available, before tax.
If your projects are simple (3-5 tasks), a shared Notion doc is lighter. Asana shines when you have 10+ tasks with dependencies and deadlines.
The Team plan caps AI notes at 10 per user per month, so a heavy client-call schedule needs Business ($15/user/mo annual, $23 monthly). Solo consultants who only need recordings and summaries can also compare Fathom or Otter.
Guides
Capture every meeting insight and turn workshops into structured deliverables with the right AI transcription and note-taking stack.
Building a Client Reporting WorkflowTurn meetings into decision-ready client updates by connecting call capture, action tracking, and KPI reporting.
Stop Copy-Pasting Between Five Tabs: How to Connect Your Consulting StackThe practical guide to wiring your consulting tools together. Which integrations actually matter, what to automate first, and the mistakes that silently break your workflow.
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