Tool matchup
Fireflies vs Grain for consultants. Compare two Delivery & Reporting tools on pricing, setup speed, strengths, and Curalo score.
AI meeting transcription with searchable conversation history, summaries, and action items. Every client call becomes a knowledge asset you can reference later.
Prices checked October 23, 2026fireflies.ai pricing page
Records meetings with a bot or bot-free desktop capture, then turns them into AI notes, shareable clips and highlight reels. The Free plan covers unlimited meetings up to 45 minutes.
Prices checked October 21, 2026grain.com pricing page
Fireflies leads by 3 points (close call).
Decision shortcuts
Client-ready brief
Send a concise summary of winner, trade-offs, and rollout recommendation.
Best fit
Best for: Consultants building reusable knowledge from recorded meetings.
Why pick it: Searchable conversation history turns past meetings into a knowledge base. Ask questions across all your calls and get answers with timestamps.
Watch for: If you mostly need live-call notes and next steps (not long-term search), Fathom is simpler and free.
Best for: Consultants managing recurring client delivery and reporting.
Why pick it: Records meetings with a bot or bot-free desktop capture, then turns them into AI notes, shareable clips and highlight reels. The Free plan covers unlimited meetings up to 45 minutes.
Watch for: Skip it if you only need written summaries of long calls: the Free plan stops at 45 minutes per meeting and keeps 30 days of history, and paid seats start at $15/month billed annually ($19 monthly).
Swipe sideways to compare all columns.
Fireflies | Grain | |
|---|---|---|
| Quick facts | ||
| Pricing sanity | Free, paid from $10/mo | Free, paid from $15/mo |
| Setup speed | 30 min setup | 5 min setup |
| Integrations | 3+ | 3+ |
| Score breakdown | ||
| Outcome fit | 19/25 | 19/25 |
| Setup speed | 14/20 | 14/20 |
| Pricing sanity | 11/15 | 9/15 |
| Integrations | 10/15 | 10/15 |
| UX polish | 12/15 | 11/15 |
| Trust & support | 8/10 | 8/10 |
| Summary | ||
| Best for | Consultants building reusable knowledge from recorded meetings. | Consultants managing recurring client delivery and reporting. |
| Key strength | Strong on UX quality | Strong on trust |
| Main weakness | Fewer integrations | Weaker on pricing |
Pricing
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | 400 minutes of storage per team |
| Pro | $10 per seat / month, billed annually$18 per seat / month, billed monthly | 8,000 minutes of storage per seat |
| Business | $19 per seat / month, billed annually$29 per seat / month, billed monthly | Team analytics for admins |
| Enterprise | $39 per seat / month, billed annually | Super admin role; enterprise security |
Prices checked October 23, 2026fireflies.ai pricing page
| Plan | Price | Limits (vendor's wording) |
|---|---|---|
| Free | Free | Unlimited meetings up to 45 minutes each; 30-day meeting history |
| Starter | $15 per seat / month, billed annually$19 per seat / month, billed monthly | Unlimited meeting length and history; custom AI prompts; Slack and personal Zapier |
| Business | $29 per seat / month, billed annually$39 per seat / month, billed monthly | HubSpot and Salesforce integrations; AI coaching; unlimited uploads |
| Enterprise | Contact sales | Contact sales; SAML SSO; dedicated CS manager |
Prices checked October 21, 2026grain.com pricing page
Cost calculator
$10 per month · $120 per year
Cheapest plan that fits: Pro, $10 per seat or user
$15 per month · $180 per year
Cheapest plan that fits: Starter, $15 per seat or user
Uses list prices from each vendor's pricing page, before tax and discounts. Free plans and custom-quote plans are left out.
Platforms
| Platform | Fireflies | Grain |
|---|---|---|
| Zoom | Listed | Listed |
| Google Meet | Listed | Listed |
| Microsoft Teams | Listed | Listed |
| Desktop app | Listed | Not listed on vendor pricing page |
| iOS app | Listed | Not listed on vendor pricing page |
| Android app | Listed | Not listed on vendor pricing page |
| Chrome extension | Listed | Not listed on vendor pricing page |
| Desktop capture without a bot | Not listed on vendor pricing page | Listed |
Based only on what each vendor's pricing page states. A platform that is not listed there may still be supported.
Method
Common questions
Fireflies scores 74/100 and Grain scores 71/100 on Curalo's consultant rubric. The biggest gap is Pricing sanity: Fireflies 11/15 vs 9/15.
Fireflies's cheapest paid plan is Pro at $10 per seat / month, billed annually. Grain's cheapest paid plan is Starter at $15 per seat / month, billed annually.
Fireflies has a free plan: 400 minutes of storage per team. Grain has a free plan: Unlimited meetings up to 45 minutes each; 30-day meeting history.
Fireflies: $10 a month on Pro. Grain: $15 a month on Starter. Annual list prices where available, before tax.
If you mostly need live-call notes and next steps (not long-term search), Fathom is simpler and free.
Skip it if you only need written summaries of long calls: the Free plan stops at 45 minutes per meeting and keeps 30 days of history, and paid seats start at $15/month billed annually ($19 monthly).
Guides
Capture every meeting insight and turn workshops into structured deliverables with the right AI transcription and note-taking stack.
Building a Client Reporting WorkflowTurn meetings into decision-ready client updates by connecting call capture, action tracking, and KPI reporting.
Stop Copy-Pasting Between Five Tabs: How to Connect Your Consulting StackThe practical guide to wiring your consulting tools together. Which integrations actually matter, what to automate first, and the mistakes that silently break your workflow.
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